The Urgent and the Important
There is little to say about these activities, except that they are a key point in terms of your success at work and in your personal life. Activities that are urgent and important are those that you need to focus your attention on first.
These activities are usually associated with external stresses, rather than your job or your family for example. It is therefore not surprising that this type of activity is where most people spend time and energy.
The Little Urgent but Important Activities
Activities that are not urgent but important together make much of what you can do to achieve. These activities should grab your attention when you’re free from the urgent and important ones.
Unfortunately, these activities are not always very visible in your schedule, and it is easy to forget them. This is also where things go wrong, because these activities generate a significant impact on your life long term.
For example, it is easy to spend some time with your children and not exercise when pressing demands are increasing at work, with often less important applications belonging to the next category.
In the long term, what’s going on? Your body is unhealthy, you’re overweight and your relationships with your children are unsatisfactory. And what about your job? Maybe you have even more issues there! Is it worth it, therefore, sacrificing the important dimensions of your life? Obviously not.
The Urgent but Unimportant Activities
We are surrounded every day of activities that are urgent but very small. Again, if these activities are not important, it is because they do not cause significant effects.
The majority of emails that you read, the mail you receive, meetings with colleagues, phone calls, etc. are not really important. These activities continually pressure you and they are the category you probably spend more time.
In society, looking busy is valued. But we often confuse what is urgent with what is really important. People who continually react to what they consider urgent greatly reduce their capacity to achieve results.
Yet, these people are believed to be very busy and they think they are engaged in important activities. They have no time to them. But what they ignore is that they are wasteful of their time and efforts and can make other choices.
Remember the distinction between proactivity and reactivity. In this case, proactivity is to step back and ask yourself whether the activities to which you dedicate your time are important.
Instead, if you’re reactive, you just react to requests that seem urgent. You have so many urgent but unimportant activities.
In fact, even if these activities are those that you spend the most time on, they actually need to come in third position in the order of priorities. You can even think about ways to eliminate as many activities in its class to devote your efforts to the activities of the second box, those that make a positive difference in the long term – a little urgent but important activities.
Activities that are Somewhat Urgent and Unimportant
Here lies the category of activities that bring together all the ways in which you waste your time. These activities do not add anything constructive to your life. Worse, they waste your precious time that you could devote to the activities of the first two categories. We must stop thinking that because we’re doing something, it necessarily has value in itself.
For example, when you watch hours of television to entertain yourself, you might perhaps think that you need this entertainment. But is it the only way to have fun? Obviously not. There are several to her ways you could have fun while moving in the direction of your goals.
If you cannot find a more constructive entertainment, you aren’t serious. You simply haven’t yet identified the precise dimensions through which you want to achieve your goals. This is however, only a temporary matter. The very act of scrutinizing yourself and identifying activities that waste your time sows the seeds of moving on to more productive things.
Another example of this category of activity: whenever you stop and gossip with colleagues, using the Internet at work to know what’s playing at your local theater – you’re wasting your time! At the same time, activities that are important and even urgent are not moving.
And your stress increases, too, because you will need to spend more time later to complete important work. To complete those tasks, you will even sacrifice activities that are important but less urgent, such as spending quality time with your family. That’s what often happens when you bring work home. To summarize, just because you’re doing something at work doesn’t make it necessarily important!
If you start now to concern yourself about the activities you spend your time and effort on, you will begin to feel your satisfaction grow exponentially!
The more you focus your efforts on what is really important, the more results you will get. You’ll also have more free time to devote to what is really important, and your anxiety levels will decrease. In short, you’ll be living a life you really want to live! Enjoying more energy, pleasure, motivation and enthusiasm will carry you to success!